Job Ref: DM477 - Estimator / Admin Co Ordinator in South East

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Direct Mail - Estimating & Customer Services

Posted : 01/10/10

Job Reference

DM477

Area

South East

Package

Up to £20K

Estimator / Admin Co Ordinator

Part of a large multi million pound turnover group; our client is a well established Direct Mail, Transactional, Digital and Fulfilment Organisation with a European and UK presence.

They are currently looking to recruit an Estimator to support the sales & client services teams in preparing estimates, RFI’s and Tender documentation for the supply of company products and services. The successful candidate will also be required to provide assistance in administration coordination of campaign projects.

Responsibilities

Creating estimates using MIS estimating systems with additional support from Optimus (the company will move to Dynamics in the next 12 months)
Prepare commercially viable estimates following discussions with the internal resources to agreed margin levels, deadlines and quality standards – for those which fall outside of agreed approval parameters gain the appropriate approval via the UK bids panel
Monitor the precision of estimates to ensure that they accurately reflect operational and market conditions.
Maintain electronic records within the company systems of estimates prepared, issued and converted for reporting to the UK board of directors.
Maintain a library of approved responses to be used to requests for information
Work with the sales team to prepare final documentation in support of client specific RFI’s and tenders
Owning the approval of the content of both RFI’s and Tenders prior to their submission to the client
Manage the production and distribution of RFI’s and Tenders utilising internal resources.
Administrative support to the client services team on special project and contract work.
For continuity cover maintain and update clear systematic and accurate records of customer contacts, pricing bibles, operational briefs, stock reports, product descriptions, service level agreements, pack specifications and related documentation.